Houston Area Cost of Scanning Litigation Documents
Scanned Files Are More Secure Than Paper Case files In Houston
If the office is cleaned, office machines are maintained, etc. the custodians and vendors may have access to any Legal Documents?which are left at nurse stations, administrator desks or in unlocked cabinets or rooms. Granted, file rooms can be off-limits to the cleaning staff. However, records that have been checked out, may be available to be compromised by virtue of not being protected by the person who checked out the files. If there is a special employee who is responsible for retrieving requested files. That person consequently has access to the confidential records. How thorough have you checked that person's background before entrusting your confidential records to them.
If you want to know some perspective of what other law firm imaging projects are like in Houston then read the actual requests about projects as yours. Then contact the companies above to get a free quote to start your project.
"I would like a rough estimate on scanning in legal files. Can you give me a price per file cabinet? Or how do you usually price? Files are in Houston. Do you charge per page? Just a quote, not sure if we want to file or scan. We have 8 legal size file drawers, 50-60 Binders 8 1/2 x 11."
"We are a small law firm in Houston who are interested in receiving a quote for scanning legal files to be closed. What is your per page cost for this project"
"Our company has roughly 5 million pages in downtown Houston of documents from the past 10 years. This will be a one time service and potentially a once a year submission of the years documents. We need the documents scanned and files placed on hard drives."
"One time scanning service. Approximately 30-40 boxes to scan in in Houston. The files would also probably need to be shredded after archiving."
"I am looking for the cost of scanning and hosting inactive legal case files. I have 66 banker boxes of closed case files. in Houston. Initially and most important, we want to convert 1500-2000 pages of legal documents to PDF. Beyond that, there are about four file drawers "
Scanned Files in Houston Can Be More Easily Secured With Password Protection and Encryption
The large number of people who have access to any given cubicle work space or office area emphasizes the problem with Case files security. Those people include all employees, contractors, vendors, custodian staff and even some customers who can be in the work space during the day or night. Of all those people, it is likely only one or two is *authorized* to view the file. If the file did not exist in hard copy paper form, but only electronically, it is easy to see how it would be easier to control access and comply with the laws like HIPAA.